Northern Ireland Assembly: Provision of Human Resources, Payroll and Finance Solutions and Associated Services

Contracting authority

Contracting authority:

Northern Ireland Assembly Commission

Public Procurement Organisation Number:

PYCW-9139-GQXZ

Address:

Northern Ireland Assembly, Parliament Buildings, Stormont
Belfast
BT4 3XX
UK

Contact name:

Procurement Team

Email:

procurement@niassembly.gov.uk

Telephone:

02890521855

Website:

Not provided

Organisation type:

MINISTRY

Devolved regulations that apply:

Northern Ireland

Procedure

Procedure type:

Open procedure

Preliminary market engagement conducted:

Not provided

Special regime:

None

Scope

Title:

Provision of Human Resources, Payroll and Finance Solutions and Associated Services

Reference number:

Not provided

Main category:

SERVICES

Description:

The Northern Ireland Assembly Commission is considering the future provision of its Human Resources (HR), Payroll and Finance systems and associated services.

The potential requirement is expected to support a broad range of HR, Payroll and Finance functions, including employee and manager self-service, financial management, payroll, pensions, recruitment and onboarding, workforce management, purchasing and payment processes, reporting and management information.

Associated services may include implementation, configuration, data migration, integration, testing, training, software licensing or subscription, ongoing support and maintenance.

At this stage, the Assembly Commission has not determined a preferred technical solution or delivery model. Preliminary market engagement is being undertaken to understand available market solutions, delivery and implementation approaches, commercial models and indicative costs, and to inform the Business Case and any subsequent procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Belfast:-Financial-analysis-and-accounting-software-package./522VTN9H2D

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/522VTN9H2D

Total value (estimated):

GBP 3,000,000 excluding VAT

GBP 3,600,000 including VAT

Contract dates (estimated):

01/04/2027 to 31/03/2028

CPV classifications:

48440000 - Financial analysis and accounting software package.

48450000 - Time accounting or human resources software package.

48451000 - Enterprise resource planning software package.

72000000 - IT services: consulting, software development, Internet and support.

72250000 - System and support services.

72261000 - Software support services.

72263000 - Software implementation services.

Delivery regions:

UKN06 - Belfast

Participation

Suitable for SMEs:

No

Suitable for VCSEs:

No

Engagement

Engagement deadline:

07/09/2026

Engagement status:

The engagement has not yet been carried out.

Engagement process description:

The preliminary market engagement will comprise a written questionnaire followed by individual one-hour Microsoft Teams engagement sessions with respondents.

Suppliers are invited to complete and return the PME questionnaire by 7 September 2026. Following review of responses, individual supplier engagement sessions are expected to take place during the last two weeks of September 2026.

The sessions will provide an opportunity to explore responses in further detail and discuss available solution and delivery models, implementation approaches, commercial considerations, indicative costs and other matters relevant to the development of the Assembly Commission’s requirements.

Participation in the engagement is voluntary and will not form part of the evaluation of any subsequent procurement exercise. Further details and arrangements for the individual engagement sessions will be provided to respondents following closure of the written PME.

Submission

Other organisations